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Reports to: COO/ CFO

Passion is an award-winning independent production company with a 37-year heritage in making Animated short films, TV series, commercials and Games trailers. Founded in London, Passion is a truly international company with studios in Paris, Barcelona, and producers in the USA. With world renowned and Oscar winning and a design driven sister-studio in Paris, Passion is uniquely positioned to create ground-breaking work for any medium.

Job Overview:
The HR Advisor will be responsible for the delivery of a range of HR generalist tasks. You will administer the employee lifecycle from onboarding, to offboarding. You will provide support and guidance to both employees and managers on Company policies and processes, escalating queries to the CFO/COO where necessary.

• Responsibilities:
  Administration for core HR employee lifecycle processes, duties include but are not limited to:
  • Prepare and issue employee / freelancer / worker contracts using the appropriate templates
  o Track the return of signed contracts using DocuSign
  o Work with Legal for additional wording as necessary
  • Onboarding process for new starters
  Right to work and DBS checks
  Induction set up
  First day information
  Define employment status – PAYE roles, Freelance, FTS, Workers.
  • Work closely with IT to guarantee systems access/equipment are ready from day 1, and are uninterrupted for contract extensions
  • Input starter/leaver data into internal databases and online systems, ensuring these are kept up to date
  • Tracking probationary review dates / contract end dates
  • Work closely with Payroll to provide PAYE /Benefits information
  • Liaise with multiple internal teams regarding their freelancer staff population, ensuring relevant HMRC and Company guidelines are followed.
  • Organise files and maintain documents (electronic / printed)
  • Maintain data quality and consistency and undertake regular auditing to ensure data quality is maintained within the various systems
  • Responsible for onboarding and offboarding process
  • Provide managers with advice on different employment and freelance queries
  • Creating and updating organisational changes
  • Recruitment: advertising vacancies on LinkedIn and company website
  • Co-ordinating and assisting on training sessions and new starter inductions
  • Overseeing the HR inbox, and ensuring queries are dealt with in a timely manner
  • Management of holidays, leave of absences processes, including family leave, jury service and sickness.
  • Providing first line advice on employment issues, escalating to COO/CFO as required
  • Work in accordance with all relevant legislation , policies and proceedures and guidelines – both internal and external.
  • Supporting managers with performance managements of their teams
  • Updating the ‘employee portal’ (company intranet)
  • Visa tracking

Skills:

• Prioritisation of multiple admin tasks, delivering a strong service under pressure
• Excellent knowledge of Microsoft Office, particularly Word and Excel and confident using multiple online tools
• Meticulous, process-based approach to completing tasks with great eye for detail
• Excellent interpersonal skills and good commiunmication skills to deal with staff at all levels in the Company
• Ability to work collaboratively in a team, and able to demonstrate initiative and work independently with confidence
• Calm, logical approach.
• Minimum 4 years working experience
• Level 5 CIPD qualification or working towards this level.

Salary will be based on experience.
Start date: Immediate.

Please send your CV for consideration to Saskiab@passion-pictures.com and Roberts@passion-pictures.com